We’re the coaching software that you’ve been dreaming of.
Payments, contracts, scheduling, & admin – all in one coaching platform.
100% Free, No Credit Card Required
Here’s How It Works
Paperbell is a new software platform that manages the “business side” of your online coaching business. The interface is simple, elegant, and easy to use. It works beautifully on desktop and all mobile devices. We proudly integrate with:
Looking for the coaching software platform that has everything? Explore our features:
- Set different availability for different offerings
- Create A/B week schedules
- Automatically create a buffer between appointments
- Limit how far in advance clients can schedule
- Automatically show availability in your client’s local time zone
- Limit how last-minute clients can book with you
- Sync with google calendar, outlook or iCal
- Clients can book multiple sessions at once
- Or book clients yourself (self-scheduling isn’t required)
- Learn more about our coaching scheduling software
Payment / Checkout / Billing Software
Call it what you will, Paperbell gives you an easy way to sell your coaching packages online.
- Sell single or mult-session packages
- Offer payment plans
- Sell ongoing sessions-per-month subscriptions
- Create custom coupon codes
- Offer free discovery sessions
- Add a set-up fee for the first payment
- Sell group coaching packages
- Automatically cap the number of participants in a program
- Set an expiration date for your offering
- Offer pay-in-full discounts
- Offer pay-what-you-want pricing options
- Learn more about our billing software for coaches
Contract / E-Signature Software
Paperbell automatically ensures that your coaching client engagements aren’t finalised until they’ve signed your contract. (So you can stop all of those “friendly reminders” about contract signing!)
- E-Signatures provided by our patner HelloSign for full legal protection (included in all subscriptions at no extra cost)
- Signature audit trail included
- Integrated in onboarding process so that clients can’t complete checkout until they sign
- Upload your own custom contract
- Contract is stored online for both you and your client to reference later
- Learn more about our online contract signing tool
Client Management Dashboard
Keep an organised, complete profile on every client in your system. Your coaching client dashboard shows you:
- Complete purchase history and total spend
- All upcoming appointments
- How many appointments are left in their package
- Complete appointment history
- Private client notes
- All signed contracts
- Survey answers
- Learn more about our coaching client management software
You can use Paperbell to add digital downloads (such as PDFs) to any coaching package, or you can sell them as stand-alone products.
- Include digital downloads with any kind of coaching package (group coaching, subscriptions, discovery sessions, etc)
- Downloads are stored in client’s custom portal for easy access any time
- Sell digital products standalone (without coaching sessions)
- Update files for all clients automatically: when you make an update, all clients will get the new version in their client portal
- Sell PDFs, spreadsheets, audio files, templates and more
- Learn more about how to sell digital downloads
Paperbell is as simple and elegant for clients as it is for coaches! Your clients will automatically have their own custom portal where they can:
- Self-schedule appointments
- See how many appointments they have left
- See full purchase and billing history
- Change their payment method
- Access contracts and digital downloads
- Answer surveys and see past surveys
- Purchase more sessions
You’ll also find all the little extras that you need as a coach, including:
- Intake surveys
- Automated custom reminder emails
- Custom onboarding message
- Landing pages
- Shop page
- Zapier integration
- Integrated Video calls (Zoom integration)
- Group coaching functionality
I love Paperbell! It is definitely making my life easier.
Instead of manually reaching out to my clients at every stage, I’m able to accept payment, initiate scheduling, and send reminders automatically.
It gives me peace of mind to know that clients are being prompted and reminded, reducing my no-shows and completely removing me from the hassle of rescheduling.
I appreciate you creating this product so much! I have been wanting to offer mentoring for a long time now, but I knew that the logistics side would be too time consuming.
I love using Paperbell for scheduling. It is seamless to have my clients go from my sales or program page directly to Paperbell to purchase a package or schedule a free chat.
I am loving Paperbell. Saves so much time on manual stuff I was doing before to onboard clients!
I just used Paperbell for the first time and it was so easy.
I sent a link through a DM and got paid immediately. Fricken’ genius!
Online Coaching Software FAQs
Can my clients schedule themselves?
Yes! Our online coaching platform allows clients to see when you’re available and pick them best time for them, all in their own local time zone.
Can I sell sessions-per-month repeating packages? (subscriptions)
Yes! Paperbell allows you to decide how many sessions a client will have per month, then bill them on an ongoing basis until they cancel.
Can you coordinate between different time zones?
Yes, you tell us what time zone you’re in and your client tells us what time zone they’re in. Paperbell automatically does scheduling in everyone’s local time zone
Do you integrate with zoom?
Yes, just connect your zoom account and Paperbell automatically includes the call-in details on the calendar invite for your and your client.
Can I use it for free sessions?
Yes, you’re in control! You create your own packages with any price and any number of sessions.
Can I see an example of someone using Paperbell?
Are you GDPR compliant?
Yes! Your European customers are safe with us. (Whilst our customers live all over the world, Paperbell is based in the United Kingdom.)
Will it work for in-person appointments?
Paperbell was designed for online businesses who primarily meet with their customers online. While you can use Paperbell if you sometimes meet with clients face to face, there are better tools out there if your business is primarily booking appointments at physical locations.
Can I create payment plans?
Yes! With Paperbell, you can create payment plans to allow your clients pay for online coaching packages in regular monthly installments over time.
Is Paperbell’s scheduling functionality as good as pure scheduling tools?
Yes! We use scheduling best practices to ensure that you and your clients have an excellent scheduling experience. With Paperbell you can create A/B schedules, create buffer times between appointments, and more.
Both you and your client will automatically see everything in your own local time zones. We can do everything that the standalone scheduling tools like Acuity™ or Calendly™ can do, plus a whole lot more.
Do you have contract signing?
Yes! We integrate with industry leader HelloSign to provide your client contracts. There's no need for a HelloSign account, unlimited contracts are included in your online coaching software.
Can my clients schedule appointments and pay at the same time?
Yes, finally! Paperbell ties these two systems together for you and your clients.
Do you integrate with google calendar?
Yes, paperbell checks in with any google calendars you’ve synched to make sure you’re truly available before a client can book a spot. Paperbell also sends a google calendar event to both you and your client.
Can you create gaps between appointments?
Yes, just tell us how long you’d like between each appointment and our scheduler will make it happen automatically.
Can I create invoices?
Our system simplifies and eliminates the need for invoices. Instead of creating an invoice, you simply send your client the link to purchase a package with you. Clients pay and schedule in one clean workflow.
Can I integrate Paperbell into my website?
Yes! You link to your booking pages or embed a booking calendar directly on your website. (Here's an example.) You can also link from your social media, email marketing, or anywhere else on the web.
How many coaches can I have on one account?
The Paperbell coaching platform was designed to be used for one service provider. If you have several coaches at your practice we recommend purchasing a Paperbell account for each coach.
Which currencies do you support?
You can charge your clients in USD, AUD, CAD, EUR, GBP, JPY, NZD or SGD. If you need another one just email us and let us know. 🙂
Can I send reminder emails?
Yes! Paperbell will automatically remind your clients about your coaching appointments, and you can completely customize the text of the emails.
Can I add an intake survey?
Yes, fully-customizable surveys are baked right into the client onboarding flow. Our online coaching tool puts the entire client onboarding process in one place.
Free Account, No Credit Card Required
payment, contracts, scheduling, & admin coaching software
There’s no time limit, and you’ll have access to every feature. That includes scheduling, checkout, digital downloads, contract signing, and more.
Your account is totally free and unlimited through your first client, however long that takes. And if you’d like to continue with Paperbell after that, it’s a very affordable $40/month.
* Free accounts are a limited time launch offer