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Surveys / Questionnaires / Intake Forms

Call it what you will, Paperbell’s got it!

Surveys are tied to packages, and multiple surveys can be part of a single package. You can set up surveys to show up during the purchase process, and before or after appointments or group sessions.

To find or create a survey, click on a package on your packages page, then look for the Surveys tab.

Create a new survey or click “view” to see an existing survey

You can create as many surveys as you need in a package, and you can set them up to reach clients at different stages in their booking/purchasing/meeting process!

Create a survey

When you create a new survey, you’ll first choose the Trigger or the event that the survey is tied to:

  • Appointment
  • Group Session
  • Purchase
  • Final Appointment

And you’ll also choose the Timing (lots of options here, ranging from days to weeks to hours before/after!)

Timing options vary based on the Trigger event

Survey FAQs

How many survey questions can I add?

  • As many as you like!

How will my client know I’ve added a survey to their package?

  • For a purchase survey, they’ll be directed to it in their browser as soon as they complete the purchase.
  • For every survey except a purchase survey, they’ll receive an email, which looks like this (and can’t be modified):
Survey notification email to clients

Are you sure I can’t change the email?

  • Afraid so! It’s an automatic email from Paperbell and doesn’t include customization options.

My client didn’t get or can’t find the survey email. Can they still fill it out?

  • Direct them to log in to the Client Portal. They’ll see a tab for Surveys, and can fill out or edit any answers.

Here’s how it looks:

Client Portal Surveys tab

Can I send a survey after each appointment?

  • Yes! You can send them before or after appointments, anywhere from 3 days before to 4 weeks after.

Can I send a survey before a client buys a package?

  • No. But you can offer a free package to potential clients that includes a survey. You could add this to a free discovery session, or even make a package that is only a survey with no appointment attached.
  • Clients tend to purchase packages well in advance of a first session, so they will have plenty of time to complete the survey before your first appointment. 😊

Can I require a survey be filled out before my client can book an appointment, or do some other action?

  • Nope!

Ok, then can I do a feedback or testimonial survey?

  • You bet. Just set it up to go out after the final appointment.

Where do I find a client’s survey answers?

  • Head over to your Clients page and click on the client’s name. Click on the Surveys tab, and you’ll see the list of surveys and the packages they’re part of.

Can I change a survey after I’ve added it to a package?

  • You can add or delete questions, or change the survey’s name or description, but you won’t be able to edit existing questions.
  • FYI: if you delete a question on an existing survey, it will be deleted from every client’s version of that survey (and their answers too!). And if you delete a survey from a package, it will delete all the answers clients have saved to that survey.

Why is my old survey suddenly called “Purchase Survey”?

  • When we rolled out some snazzy updates to surveys, we renamed all the existing surveys (which were all tied to a purchase) “purchase survey.” But click on Modify survey and you’ll be able to rename it and update the description.

Why can’t my client see the survey?

  • First, make sure it has questions! A survey with no questions won’t show up for clients.
  • Then, check the settings for that survey and make sure it’s set to go out when you want it to.
  • Still stumped? Send us an email at hello@paperbell.com and we’ll get to the bottom of it! 🔍

Can my client see their answers again, or change them?

  • Yep! Have them log in to the Client Portal, and click on Surveys. They’ll see a list of surveys they’ve filled out, and can review and edit their answers.

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