Building a successful coaching business is a lot about giving a positive and impactful experience to your clients. Using the right apps can free up space in your schedule, help keep your clients accountable, and make your coaching process more engaging.

Let’s look at the 16 best life coaching apps and how you can use them to enhance your practice.

Note: None of the apps featured below have sponsored this post or paid for their inclusion. This article is simply based on our research and personal experience.

6 Coaching Apps to Use with Your Clients

These coaching apps are great for helping clients achieve breakthroughs and stay accountable.

1. Quenza

Quenza is a coaching and therapy platform designed to streamline client engagement. Coaches can use it to create and deliver personalized programs, exercises, and assessments to clients.

It lets you track client progress, share feedback, and maintain communication (all while staying HIPAA-compliant.) Quenza’s features also include the ability to automate workflows, manage multiple clients, and integrate various digital tools.

It’s ideal for life coaches who want to save time on administrative tasks and focus more on client results.

Key Features

• Personalized exercises, worksheets, and assessments to support client progress.
• Automated pathways for streamlined client engagement.
• Secure chat and notes for confidential communication and tracking client development.
• Digital intake forms and contracts to simplify administrative tasks.
• Group coaching option to send activities to multiple clients simultaneously.

Pricing

• Starter: $27/month for up to 5 clients.
• Plus: $47/month for up to 20 clients.
• Pro: $87/month for unlimited clients.

Each plan includes a 30-day trial for $1.

2. Remente

Remente is a coaching platform designed to help you guide clients toward personal growth and well-being. It has everything you need to streamline your coaching process, including goal setting, habit tracking, and progress monitoring. 

Key Features

• Personalized goal-setting guides to facilitate personal development.
• Daily planner with dynamic to-do lists aligned with life goals.
• Mental health tracker to assess and monitor life balance.
• Self-care journal for mood tracking and habit analysis.
• Access to premium courses and articles on various well-being topics.
• Integration with Apple Health for comprehensive insights.

Pricing

Remente offers a free version with basic features and a premium subscription for enhanced content and tools. The premium subscription is available at $6.49 per month.

3. Calm

Calm is a leading meditation and wellness app designed to help you reduce stress, improve sleep, and enhance mental clarity. As a coach, you can use it to guide clients toward mindfulness and relaxation through guided meditation sessions, breathing exercises, and sleep stories.

Calm is ideal for coaches who want to integrate mindfulness practices into their sessions or homework exercises.

Key Features

• Meditation sessions for relaxation, stress reduction, and mindfulness.
• Sleep stories to improve sleep quality and help with insomnia.
• Breathing exercises to support emotional regulation and relaxation.
• Mood tracking to help clients monitor their mental well-being.
• Music playlists for focus, relaxation, and deep sleep.

Pricing

It has a free version and a premium plan for $14.99 a month with full access to all content and features.

4. Aloe Bud

Need a simple way to remind your clients to take care of themselves in between sessions? That’s exactly what Aloe Bud is designed for.

Aptly described as a self-care pocket companion, Aloe Bud sends gentle, daily push notifications to remind your clients of self-care activities and check in on their well-being. The app’s “daily moments of mindfulness” feature also helps them keep their self-reflection practices consistent.

So, if your clients struggle to practice self-care outside of sessions but don’t want to get caught up in overwhelming apps with too many features, you can suggest this app to them.

Aloe Bud can also send your clients simple reflection prompts that encourage journaling without overwhelming them with too many exercises at once.

Key Features

• Mood tracking to help clients monitor their emotional well-being.
• Self-care reminders to encourage daily mental wellness habits.
• Personalized activities for mindfulness, gratitude, and emotional regulation.
• Notes section for clients to reflect on their feelings and progress.
• Notifications to promote regular mental health check-ins.

Pricing

There’s a free version with basic features and a premium plan for $29.99 a year for full access.

5. Coach.me

Coach.me, a unique life coach app, lets you create custom plans and set goals for clients. You can use it to chat with your clients and share personalized feedback on their progress.

Coach.me is also great for client accountability and motivation to achieve daily goals. The habit tracking feature is especially useful for helping clients build new habits and stick to them. 

You can work with multiple clients at once using the group coaching feature, making it super convenient to manage cohorts. The app also offers great resources and motivational content that can complement your coaching packages.

Key Features

• Goal setting and tracking to monitor client progress and achievement.
• Habit tracking with customizable routines for personalized growth.
• Coach support for real-time feedback and encouragement.
• Community support to connect clients with others pursuing similar goals.
• Daily reminders and motivation to maintain consistency.

Pricing

Free to use its basic features and $14.99 a month for access to advanced ones, including one-on-one coaching.

6. Happify

Happify is made to boost the happiness and well-being of your clients. It offers a fun and interactive way for them to work on their mental and emotional health.

Happify offers activities and games based on positive psychology and mindfulness, which are perfect for helping your clients manage stress and cultivate a positive mindset.

Happify also offers science-backed articles and resources on well-being, so you can share those with your clients for some extra inspiration and motivation.

Key Features

• Science-based activities and games focused on positive psychology and cognitive behavioral therapy (CBT).
• Personalized tracks for specific goals, such as stress management or relationship improvement.
• Client progress tracking to monitor emotional well-being and skill development.
• Community support through forums and discussions.
• Expert content from mental health professionals.

Pricing

Free to use its basic features and $14.99 a month for full access to all features.

3 Best Audio Life Coaching Apps

Use these simple tools to manage your business with less hassle and level up your coaching practice.

1. Hello Audio

Hello Audio is a great tool for recording video sessions for group coaching clients.

Here’s the thing: Your clients are busy. Not everyone has the time to sit in front of a screen to catch up on your coaching sessions. Hello Audio creates private audio feeds so clients can listen to your video content from anywhere.

Think of it as a private podcast for your paid clients!

Key Features

• Private audio feeds for delivering coaching materials and lessons.
• Customizable playlists for curated content delivery.
• Audio analytics to track client engagement and progress.
• Simple interface for easy content uploading and management.
• Integration with other tools for seamless coaching workflows.

Pricing

Free for up to 5 episodes and $19 a month for access to more advanced features, including unlimited episodes and custom branding.

2. Blinkist

Do you want to read more books and listen to new podcasts but can’t find the time? Blinkist might be the perfect time-saver solution for you.

With Blinkist, you can get the key ideas from nonfiction books and podcasts in as little as 15 minutes. You can listen to these insights while walking, driving, doing housework, or just relaxing at home.

You can then apply these insights to your coaching practice—or give them as homework to your clients to discuss in your next session.

Key Features

• Summaries of popular non-fiction books in 15-minute text or audio formats.
• Personalized book recommendations based on interests and coaching needs.
• Highlighting and note-taking features for easy reference.
• Curated lists of books focused on coaching, self-improvement, and productivity.
• Offline listening for on-the-go access to coaching insights.

Pricing

It’s $7.99 a month for access to unlimited book summaries and additional features.

3. Voxer

Voxer can provide clients with a whole new coaching experience. In fact, many coaches include chat support through this app as a part of their standard coaching packages.

Voxer is basically a walky-talky for your phone, but some coaches have started using it to provide more intimate support for their clients.

For example, you can create a package that includes eight hours of Voxer support to speak back and forth with your clients throughout the day. It’s a much quicker way to answer questions, explain assignments between sessions, and remove any roadblocks from your client’s progress.

Key Features

• Voice and text messaging for real-time, on-the-go communication.
• Group chat feature for coaching groups or team collaboration.
• Message archiving for easy access to past conversations and progress.
• Customizable notifications for managing client interactions.
• Integration with other tools for streamlined coaching workflows.

Pricing

Free for basic messaging features and $11.99 a month for access to group chats and message archiving.

4 Themed Coaching Apps

Are you looking for more niche coaching apps to use in a specific type of practice? Here are four you can look into.

1. Health and Wellness Coaching: MBODY360

MBODY360 helps health and wellness coaches create and deliver individualized plans for their clients.

You can use their built-in templates to create personalized health and wellness plans much faster than you would on your own. Clients receive their plans directly to their phones in their own version of the MBODY360 mobile app.

This way, clients can track their progress without checking in with you. Some features even help them plan their grocery shopping and meal prep for the week.

You can also send personalized notifications and reminders to your clients to keep them accountable and ensure they never miss a session with you.

Key Features

• Customizable lifestyle plans for nutrition, exercise, and wellness.
• Secure client communication tools and notifications.
• Client progress tracking for milestones.
• Mobile app integration for on-the-go access.
• E-commerce features for offering products to clients.

Pricing

It’s $64 per month (with annual billing) for the Solo plan, supporting one practitioner with unlimited clients.

2. PTSD Coaching: PTSD Coach

Developed by the U.S. Departments of Veterans Affairs (VA) and Defense, PTSD Coach helps clients manage the everyday challenges of post-traumatic stress disorder. With its positive self-talk, anger management, and relaxation features, you can create a more well-rounded program for your PTSD clients.

Key Features

• Evidence-based tools for managing stress, anxiety, and PTSD symptoms.
• Self-assessment features to track client progress.
• Resource library including audio files, relaxation techniques, and grounding exercises.
• Crisis support features with direct connections to US helplines.
• Customizable coping plans for individual client needs.

Pricing

It’s free!

3. Helping Coaching Clients Quit Smoking: Stay Quit Coach

The Stay Quit Coach app is an excellent addition to any coaching programs surrounding addiction management and recovery. If you have clients who want to quit smoking, this app can be a great addition to your practice. 

It’s specifically designed to help clients who are already in treatment to stop smoking so that they can quit smoking and stay off cigarettes for good. 

You or your clients can create specific recovery plans in Stay Quit Coach depending on their reasons for quitting, which can increase their motivation to stop bad habits.

Key Features

• Step-by-step quit plan with personalized milestones.
• Daily tips and motivational messages to keep clients on track.
• Progress tracking for cravings, triggers, and successes.
• Support resources including relaxation exercises and coping strategies.
• Access to a quit-smoking community for peer support.

Pricing

It’s free!

4. Executive Coaching: MasterCoach

MasterCoach comes in handy if you help your clients with executive coaching solutions. The app works in three steps:

• Discover strengths: In just a few seconds, you can create a Strength Wheel with your clients so they know exactly what they need to focus on.
• Develop insights-led actions: These coaching templates will help you steer conversations with your clients and provide them with action items in between sessions.
• Follow through: You can get real-time updates on your client’s progress and stay fully informed on what’s going on before your next session.

MasterCoach has both a coach app and a client app, so you’ll only have (and give) access to what you and your coachee need. Plus, the client app is completely free to download.

Key Features

• Strengths Wheel for comprehensive client evaluation.
• Coaching templates for structured conversations and action plans.
• Progress dashboard for tracking client growth and milestones.
• Free client app for tracking progress and communication.
• Library of 300+ coaching questions for session enhancement.

Pricing

The coach app is $280 a year. The client app is free.

3 Life Coaching Apps That Help You Manage Your Business

Finally, these apps help you run your business more smoothly so that you can spend more time doing what you love and less time managing the day-to-day.

1. Paperbell

Paperbell is an all-in-one website and client management solution specifically designed for coaches.

Tired of sending reminder emails so your clients book their sessions and pay you on time? It’s taken care of.

Don’t want to deal with complex website builders and templates? It’s all automated.

Want to run your business on your own terms? Set custom availability for your booking system and manage all your payment plans and subscriptions easily.

Key Features

• Custom coaching packages for group and one-on-one clients.
• Automatically generated landing pages with coach-friendly themes and customization options.
• Subscriptions, one-time payments, installment plans, and discounts.
• Client notes, surveys, intake forms, digital downloads, and other package materials.
• Automated email reminders for appointments and follow-ups.
• Client portal for easy access to schedules, billing history, and documents.
• Analytics with revenue tracked per client and per package.
• Digital contract signing and simple, recurring payments. 

Pricing

Free with your first client and unlimited access to all features for $47.50 a month.

2. Trello

Trello is a great app for visualizing projects on boards and managing tasks easily. While Paperbell tackles the admin side of your life coaching business, Trello is a project management tool that uses visual cards and columns to keep you organized.

And because it’s so flexible and intuitive, you can adapt it to so many types of projects, including content management and a to-do list.

Key Features

• Task and project management with customizable boards and lists.
• Drag-and-drop interface for organizing tasks and priorities.
• Collaborative features for team communication and client collaboration.
• Checklists and due dates for managing deadlines and progress.

Pricing

Free for basic features, $5 per month for additional integrations and advanced features.

3. Loom

Loom makes it easy to record videos for clients. You can use only your camera or record your screen for presentations. It also lets you create transcripts and trim your videos (to remove that awkward pause at the end).

Key Features

• Video messaging for coaching, feedback, and client updates.
• Screen recording for visual walkthroughs and demonstrations.
• Cloud-based storage for saving and sharing video content.
• Integration with tools like Slack, Gmail, and Google Drive.

Pricing

Free for basic features, $10 per month for premium features including video editing and extended storage.

Level up Your Practice

Life coaching apps take so much off your shoulders and give that much-needed structure to the way you coach clients and manage your practice.

That’s why we created Paperbell: To make the inside of your business as beautiful as the outside, without the headache. Grab your free account today and start running your coaching business the easy way.

Editor’s Note: This post was originally published in December 2022 and has since been updated for accuracy.